Garden Facility Rentals

The Garden rents its outdoor space for weddings, meetings, parties and other social gatherings/events.

The fee schedule and facility rental terms are as follows:

A maximum of 200 people is allowed. Maximum time for rehearsal and wedding in any combination or any other event is 3 hours. Maximum time for rehearsal, set-up, wedding, reception and clean-up is 6 hours. For each hour in excess of the allowed time there will be an additional charge of $50.00.

Reservations must be made at least three weeks in advance. A $100 charge will apply to reservations made less than three weeks in advance. You are encouraged to visit the Garden before reserving.

All arrangements must be made by appointment with the Office Manager.

No indoor space is available for receptions, dressing, gift or equipment storage.

Heathcote does not provide tables, chairs or tents. We can supply names of rentals companies if needed. The renting party is responsible for set-up, removal and clean up, which is included in the time allowance.

All deliveries, placement and removal of rented equipment are to be coordinated with the Office Manager. Deliveries must be made through the service entrance on Heathcote Drive and NOT on Savannah Road.

Heathcote will provide electrical outlets, trash containers, recycling bins and receptacles for cigarettes.

For events scheduled during regular Garden hours of 9:00 a.m.-5:00 p.m. Tuesday-Saturday and 1:00 p.m-5:00 p.m. Sundays during the winter, the grounds will remain open to the public.  Activities such as tours and classes may be taking place. Heathcote suggests rehearsals occur on Friday between 3:30 p.m.-5:00 p.m.

Tossing rice or blowing bubbles may be used to greet the bride and groom. NO CONFETTI OR BIRDSEED IS ALLOWED. (Although birdseed is environmentally friendly, it tends to sprout and can become a nuisance weed that requires manual labor to remove.)

Heathcote prefers that plastic drinking containers be used. If you choose to use glass, you are responsible for cleaning up any breakage.

PAYMENT AND REFUND POLICY

A NON-REFUNDABLE DEPOSIT OF FIFTY PERCENT IS REQUIRED TO RESERVE A DATE. All fees are due in full two weeks before the event. If fees are not paid on time, Heathcote reserves the right to cancel and to retain deposits. Deposits will be returned only if Heathcote is notified two weeks prior to the event. Exceptions will be made for emergency situations that may arise closer to the date. A refundable damage deposit of $100-$300 and/or half the total rental fee per reception or event is required at the time of reservation. You will be billed for damages exceeding that amount.

IN CASE OF RAIN, HEATHCOTE WILL REFUND ALL MONIES LESS A $50 HANDLING FEE ONLY IF NOTIFIED ON THE DAY OF THE EVENT OF AN ALTERNATIVE SITE, SO WE CAN INFORM GUESTS WHO CALL OR ARRIVE AT THE GARDENS.

FOR MORE INFORMATION ON FACILITY RENTALS,
PLEASE CALL THE GARDEN’S OFFICE AT 772-464-4672
Monday-Friday, 8:00 a.m. - 5:00 p.m.
or email: info@heathcotebotanicalgardens.org